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Posted: Friday, December 15, 2017 10:08 AM


We seek a highly-motivated and detailed-oriented individual who wishes to enter a career in the executive recruiting field. You will join a team who is passionate about mission-driven organizations and helping nonprofits connect with the great leaders they deserve.

The Administrative & Research Assistant works closely with Executive Recruiters, or Principals for the successful execution of search engagements by providing research and maintaining an extensive contact database. Each search has its unique requirements which are incorporated by the research team as they develop a customized and targeted research strategy to identify and recruit the most qualified talent. Tasks may include compiling target lists of organizations and candidates, generating progress reports, and creating high-volume email outreach.

Duties and Responsibilities:


• Work with the search team in developing strategy including constructing company target lists, and researching candidate profiles;
• Create source lists based on the approved position description;
• Conduct internet research to identify additional potential candidates and sources, business development and other internal projects;
• Organize data and research findings into reports.


• Expand the database by updating and creating new contact records as new sources, prospects and business partners are identified;
• Manage the company’s general email account and route correspondence and relevant information to staff;
• Collaborate with the research team in shaping the procedures of the department;
• Maintain all company templates and reports, in addition to documentation for the Research Department and for technical related information (servers, database software etc.);
• Print and assemble documents for candidate interviews and mailings.


• Lead regular database integrity audits to ensure data quality;
• Run quarterly and annual queries to identify inconsistencies in the database and help create a regular plan of action to ensure accurate data;
• Manage IT structure and coordinate with technical support and end users regarding any needed improvements, testing, fixes, resolution of bugs for the database;
• Be a touchstone for troubleshooting technical issues and questions;
• Carry out technical and database trainings as needed.


• Implement the use of email, proposal and other templates;
• As the final editor ensure accuracy of documents prior to delivery (proposals, e-mails, write-ups, position descriptions, etc.).

Minimum Qualifications:

Education and Training: BA/BS from an accredited institution and at least 2 years of professional work experience.

Required Skills and Abilities:

• Excellent internet research, writing, editing and communication skills;
• Database experience preferred;
• Proficiency in MS Office;
• Excellent project planning and time management skills;
• Ability to work on the computer on a continuous, daily basis.

Personal Characteristics:

• Emotionally mature and self-reliant; someone who will thrive working in a small but growing team;
• Possesses a creative and solution driven mentality, along with a high degree of attention to detail and accuracy;
• Self-starter and desire to continually learn new skills and grow;
• Positive, energetic, and focused, with the ability to prioritize.


Salary DOE, medical insurance, 401k, paid vacation/sick/holiday leave.

To Apply:

Interested candidates please submit the following to the attention of “Hiring Manager” with the subject line “ARA”/YOUR NAME” to

Include the following:

1. Cover letter -- Tell us why you are the ideal candidate for this position;
2. Resume;
3. Be ready to submit 3-5 references.

No phone calls please!

• Location: Financial District San Francisco, San Francisco

• Post ID: 87004547 sfbay is an interactive computer service that enables access by multiple users and should not be treated as the publisher or speaker of any information provided by another information content provider. © 2018